Select the Use button to add a tag to the body of your email. You may also use tags in the subject of your email by copying and pasting them directly in.

{FIRST_NAME}	Adds the recipients First Name.	Use
{LAST_NAME}	Adds the recipients Last Name.	Use
{COMPANY_NAME}	Adds the Company Name.	Use
{PORTAL_NAME}	Adds the application portals name.	Use
{MEMBER_NAME}	Adds the Recipients Membership name.	Use
{SIGNATURE_OPT_IN}	Adds the Opt-in link.	Use
{SIGNATURE_OPT_OUT}	Add the opt-out link.	Use
%signature%	Adds your preferred signature block.	Use
{Event_Start_Date}	Adds the Event's Start Date.(Events Only)	Use
{Event_End_Date}	Adds the Event's End Date.(Events Only)	Use
{Event_Name}	Adds the Event's Name.(Events Only)	Use
{Event_Description}	Adds the Event's Description.(Events Only)	Use
{Online_Training_Description}	Adds the Online Training Description.(Online Training Only)	Use
{Event_Specific_Dates}	Adds the Event's specific dates.(Events Only)	Use
{member_number}	Adds the Membership Number.	Use
{MemberSince}	Adds the Member Since Date.	Use
{CONTACTEMAIL}	Adds the organization email address used as the "From" address for other membership-related emails (e.g., new member welcome emails). Manage email addresses here.	Use
{EVENT_CREDITS}	Adds the Event's Credits.(Events Only)	Use
{EVENT_CREDITS}	Adds the Event's Credits.(Events Only)	Use
{CERTIFICATE_NUMBER}	Adds the Contact's Certificate Number	Use
{EVENTLOCATION}	Adds the Event's Location.	Use
{TOTALEVENTCREDITS}	The total number of credits that the contact has earned through the event tickets and workshops.	Use
{ASAPPEARSONBADGE}	Display the text of as appears field in the event setup.	Use
{contact_organization}	Displays the organization name of the contact.	Use
{RENEWALDATE}	Adds the Member Renewal Date in (yyyy-mm-dd).	Use
{MEMBERSHIP_YEAR}	Adds the Member's Membership Year	Use
{RENEWALDATE_MM-DD-YYYY}	Adds the Member Renewal Date in (mm-dd-yyyy).	Use
{LMS_CREDIT}	The number of credits the LMS course is worth for Continuing Education	Use
{COLLECTION_PERIOD_END-DATE_YYYY_MM_DD}	The end date of the CE collection period end date	Use
{LMS_COURSE_COMPLETION_DATE}	The completion date of the LMS course	Use
{INCEPTION_DATE}	Adds the Member Inception Date in (yyyy-mm-dd).	Use
{EVENT_END-DATE_MONTH_YYYY}	Adds Event End Date in Full Month Name and Year Format.(Events Only)	Use
{EVENT_END-DATE_MONTH_YYYY_ADD3}	Adds Event End Date in Full Month Name and Year Format Plus 3 Years.(Events Only)	Use
{WORKSHOP_NAME}	Adds the workshop name (if applicable)	Use
{WORKSHOP_DESCRIPTION}	Adds the workshop description (if applicable)	Use
{WORKSHOP_CREDITS}	Adds the workshop credit for related workshop (if applicable)	Use
{TOTALWORKSHOPCREDITS}	Adds the sum of all workshop credits for related event (if applicable)	Use
{Event_Start_Date_DD-MM-YYYY}	Adds the Event's Start Date in (dd-mm-yyyy).(Events Only)	Use
{Event_End_Date_DD-MM-YYYY}	Adds the Event's End Date in (dd-mm-yyyy).(Events Only)	Use
{RENEWALDATE_DD-MM-YYYY}	Adds the Member Renewal Date in (dd-mm-yyyy).	Use
{RENEWAL_DATE_MONTH_DD_YYYY}	Adds the Member Renewal Date in (Month Dth, yyyy).	Use
{INCEPTIONDATE_DD-MM-YYYY}	Adds the Member Inception Date in (dd-mm-yyyy).	Use
{TODAYSDATE}	Adds the current date.	Use
{TODAYSYEAR}	Adds the current year.	Use
{QR_CODE}	Adds the QR Code for their contactID, name, and emailAddress	Use
{WORKSHOP_DATE}	The date of the workshop (if applicable).	Use
{WORKSHOP_START_TIME}	The start time of the workshop (if applicable).	Use
{WORKSHOP_END_TIME}	The end time of the workshop (if applicable).	Use
{MEMBEREMAIL}	Adds the Member's Email Address.	Use
{INCEPTIONDATE_DD_MONTH_YYYY}	Adds the Member Inception Date in (Day Month Year). - eg. 27 October 2025	Use
{RENEWAL_DATE_DD_MONTH_YYYY}	Adds the Member Renewal Date in (Day Month Year). - eg. 27 October 2025	Use

Membership Privacy and Information

1.0 General

The Alberta Assessors' Association is committed to protecting the personal information of its members and applicants. This policy outlines how the AAA collects, uses, discloses, safeguards, and provides access to personal information, in compliance with Alberta's Personal Information Protection Act (PIPA) and the Professional Governance Act.

The AAA values its members and is committed to protecting the personal information of all members. The AAA collects and manages member information to fulfill its professional, regulatory, and administrative responsibilities and to maintain the integrity of the profession.

The organizations regulated by the Act include corporations, unincorporated associations, trade unions, partnerships, and individuals running their own businesses. Special rules apply to non-profit organizations and self-governing professional associations.

2.0 Procedure

The following privacy practices were developed using the “stairway to compliance” to address responsibilities under the Act. “Reasonable” is defined as what a reasonable person would consider appropriate in the circumstances.

2.1 Be Accountable

· The AAA is responsible for personal information in its custody or control.

· The AAA takes reasonable measures to protect information in accordance with legislation.

· The AAA Executive Administrator/Registrar is responsible for compliance.

2.2 Identify the Purpose

· Unless advised otherwise, the Executive Administrator/Registrar will be the contact person.

· Personal information is collected for purposes related to membership management, regulatory functions, education, certification, communication, professional discipline, and stakeholder relations.

2.3 Obtain Consent (for information collected after January 1, 2004)

The AAA collects, uses, and discloses personal information based on consent, except where otherwise permitted or required by law.

Consent may be express, implied, or provided through opt-out mechanisms, depending on the sensitivity and context. Members may withdraw or vary consent, subject to legal and regulatory obligations.

2.4 Limit Collection

Information collected is limited to what is necessary for the identified purposes.

2.5 Limit Use, Disclosure and Retention

Personal information is used and disclosed only for the purposes for which it was collected or as otherwise permitted by law. Information is retained only as long as necessary to fulfill legal, regulatory, and operational requirements.

2.6 Transfer Information to Other Countries

Where information is transferred across borders (e.g., cloud-based systems), contractual and technical safeguards will be implemented.

2.7 Be Accurate

The AAA takes reasonable steps to ensure personal information is accurate, complete, and up-to-date as necessary.

2.8 Safeguards

The AAA protects personal information with appropriate security measures against unauthorized access, use, or destruction.

2.9 Be Open

The AAA maintains transparency about its privacy policies and practices and makes them available to members and the public.

2.10 Give Members Access

Members can request access to their own personal information. AAA will consider what is reasonable when granting access and will disclose:

· Purposes for use;

· Names of persons to whom information has been disclosed and circumstances;

· Reasonable fees may apply.

2.11 Challenge Compliance

If access to any part of an individual’s information is refused, AAA must provide:

· Reasons for refusal, citing the Act;

· Contact person for questions;

· Notice of the right to request a review by the Information and Privacy Commissioner.

2.12 Grandfathering

Personal information collected before January 1, 2004 is deemed to have been collected with consent for the original purposes. It is still subject to all other obligations under this policy.

3.0 Contact Information

Office of the Information and Privacy Commissioner of Alberta
#410, 9925-109 Street
Edmonton, AB T5K 2J8
Website: http://www.oipc.ab.ca
Phone: (780) 422-6860 | Toll free: 1-888-878-4044
Email: generalinfo@oipc.ab.ca

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